Terms + Conditions
Focus is a fully-catered, three-day weekend getaway for Vintage Church and invited friends.
1. Registration is essential
Guests arriving at Focus without a confirmed registration will not be admitted. A confirmed registration means that you have paid in full for your accommodation or for a day ticket.
All new registrations and changes to existing registrations must go through the Focus office. To change an existing reservation, please contact the Focus office directly at firstname.lastname@example.org
Any guests discovered on-site without having registered will be asked to leave. Please note that only the guests who have registered for a particular accommodation may occupy that accommodation. If any other person/persons are found occupying the accommodation, they will be asked to leave the site immediately and no refunds will be given.
Before we can finalize your registration and reserve your accommodation we will need the names, email addresses, mobile numbers and ages of all members of your party. In order to ensure guests’ needs are catered for adequately, we will need to know whether anyone in your party has any special needs, including restricted mobility or access requirements.
2. Refund policy
Please email email@example.com for all refund requests.
Cancellations made before April 1st will receive a 100% refund, minus a $50 processing fee.
Cancellations made between April 1st-30th 50% of the event cost will be refunded.
Cancellations made after May 1st 100% of the event cost will be forfeited.
3. All guests under the age of 18 must be accompanied by an adult
Please note that all children and youth remain the responsibility of their parents or guardians at all times, including at the swimming pool, except when they are with their age-group leaders. By agreeing to the Terms and Conditions you are accepting this responsibility.
4. Limitation of Liability
I HEREBY ASSUME ALL OF THE RISKS OF PARTICIPATION AND/OR VOLUNTEERING IN THIS ACTIVITY OR EVENT, including any risks that may arise from negligence or carelessness on the part of the entities or persons being released, from dangerous or defective equipment or property owned, maintained, or controlled by them, or because of their possible liability without fault. I certify that there are no health-related reasons or problems which preclude my participation in this activity or event. I acknowledge that this Accident Waiver and Release of Liability Form will be used by the event holders, sponsors, and organizers of the activity or event in which I may participate, and that it will govern my actions and responsibilities at said activity or event.
I WAIVE, RELEASE, AND DISCHARGE from any and all liability arising from the negligence or fault of the entities or persons released, for my death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to me including my traveling to and from this event. I INDEMNIFTY, HOLD HARMLESS, AND PROMISE NOT TO SUE the Vintage Church LA from any and all liabilities or claims made as a result of participation in this activity or event, whether caused by the negligence of release or otherwise. I acknowledge that this activity or event may involve risks caused by terrain, facilities, temperature, and weather condition of participants, equipment, vehicular traffic actions of other people and lack of hydration.
I hereby consent to receive medical treatment which may be deemed advisable in the event of injury, accident, and/or illness during this activity or event. The accident waiver and release of liability shall be construed broadly to provide a release and waiver to the maximum extent permissible under applicable law.
5. Infectious diseases
Guests must inform the Event Coordinator on-site of the occurrence of any illness during their stay that may affect other guests. In order to protect other guests and employees, anyone with an infectious illness may be asked to remain in their accommodations or, under extreme conditions, asked to leave.
6. Care of facilities and personal items
Please treat your accommodations and camp facilities with care so that others may continue to enjoy them. We ask that you report any accidental damage to the Event Coordinator immediately so that they can make a repair or replacement. Accommodation is inspected at the end of every stay and you may be charged for any loss or damage.
Vintage Church and the Salvation Army, the owner and operator of Camp Mt. Crags & Camp Gilmore, will not be held liable for any loss or theft of personal belongings. Guests are encouraged to leave non-essential valuable items at home for the weekend and to care for their own belongings while at Focus. Please report any loss or theft to the Event Coordinator immediately so that any necessary action can be taken.
7. Filming and Photography
Policy for the taking of and use of photographs of children and young people
This policy is intended both to provide guidance to parents, careers, children, and young people in the use of officially taken photographs and film at Vintage Church LA activities, and to establish good practice in the taking of and use of such photographs and film.
Vintage Kids and Youth leaders and staff will occasionally photograph and film activities and events involving children and young people to demonstrate kids and youth ministry at Vintage Church LA, and advertise that through publication on the Vintage Church LA website and social media outlets, as well as on posters and other publications.
Vintage Church LA is committed to and fully aware of all issues relating to safeguarding children and young people. This policy forms part of Vintage’s overall policy on the safeguarding of children and young people. A full copy of this is available on request.
Vintage Church LA recognizes that photographs need to be taken and used in a responsible way. Photographs need to respect young people’s privacy, and parents and careers rights of privacy.
While recognizing the negative aspects of using children and young people's photographs, there are numerous positive benefits and we seek to achieve an agreed, common-sense balance.
The policy is underpinned by good practice in the safeguarding of children and young people.
The following good practice will be adhered to:
Photographs and video images of children and young people are classed as personal data. Therefore, using such images requires the consent of their parents and/or careers.
Taking photographs of events attended by large numbers of children and young people does not require the permission of everyone in the photograph. However, the permission of any identifiable people, usually in the foreground, does need to be granted before the photograph is put on display.
Parents, careers, children and young people need to be aware that their photograph is being taken and what its purpose is.
The photographer/video operator will wear an identification badge, or otherwise be identified.
If a child or young person’s photograph is used in a publication or on a display, the child or young person’s name should not be used in connection with the photograph.
If a child or young person’s name is used, no photograph should be used in connection with the name.
Children and young people will only be photographed in suitable dress, in order to reduce the risk of misuse of any images produced.
In activities which present specific possible risk, for example dance, any photography must focus on the event, not on a particular child or young person.
Any child or young person who is the subject of a court order will not be photographed.
Images of children and young people will be stored securely, on a dedicated place on HTB's intranet. They will be reused only with consent.
If parents, careers, children or young people have any concerns about inappropriate or intrusive photography or video making, they should report the matter to the youth leader, who will make a note of the incident in the same manner as when recording any issue of child protection.
Vintage Church LA occasionally takes photographs or videos of our children and young people for a variety of reasons. In order to comply with good practice, we want to seek the permission of parents and careers before we take and use these images.
All photographs and other images of children will be taken and used in accordance with the policy which accompanies this consent form.
I hereby give permission for Vintage Church LA to take and use images in accordance with its Photography Policy. I understand that this also includes publication on the Vintage Church LA website and social media outlets.
There will be official photographers and video crew on-site and guests may feature in these images. Images may be used on the Focus website, in promotional material or other Vintage Church printed material. Please note that this includes children. Should you prefer that any photographs of your child are not included in any official publications, please advise the Focus office in writing in advance of the week by writing to firstname.lastname@example.org.
Focus guests are not allowed to bring pets on-site, with the exception of assistance dogs for persons with disabilities. Please contact the Focus office at email@example.com should you need to bring an assistance dog on-site. Guests bringing pets on-site without permission will be asked to remove them immediately.
9. Lanyards/Name badge
As one of our safety measures, we operate a name badge policy and these are issued to guests upon arrival at the event. It is vital that you wear your name badge at all times whilst at Focus. Guests without name badges will not be granted entry to any venues and will need to request a replacement from the Focus office.
10. Smoking and Alcohol
Focus is a smoke-free, alcohol-free event, and Camp Mt. Crags/Gilmore is a smoke-free, alcohol-free camp. Anyone found in possession of smoking paraphernalia and/or alcohol will be sent home immediately. No refund will be issued.
12. Illegal drugs
We have a zero-tolerance policy on illegal drugs. Anyone found in possession of illegal substances will be sent home immediately and may be prevented from coming to future events. No refund will be issued.
13. Unacceptable behavior
We reserve the right to terminate a retreat if unreasonable or anti-social behavior, caused by those persons named on their registration, impairs the enjoyment, comfort or health of other guests. In extreme circumstances we reserve the right to escort any individual off-site. No refund will be issued.